Job opportunities

Grant Accountant Education Program Associate
Staff Accountant Tutoring Program Administrative Assistant

 

Job Title: Grant Accountant

Please note that this is a part-time, hourly position (24 hours/week; full benefits)
 

Position Purpose:
Assumes responsibility for post award grant accounting thus ensuring compliance with funding source guidelines, timely receipt of revenue, accurate and timely submission of financial reports, and orderly closure of projects.  This function will primarily support grant accounting efforts for OASIS’ various Health business lines.  Support will be required relative to funding that supports other OASIS business lines and other Accounting Department needs as time permits.

Responsibilities

  • Performs the accounting functions related to Grants/restricted and unrestricted funding of OASIS business lines including:
    • -     Assisting program managers in the financial reporting and other administrative requirements of their grants/contracts and Memorandum of Agreements.
      • Monitoring/tracking the status of each project through its life cycle; and
      • If applicable, preparing, reviewing, and coordinating A-133 Audit work.
  • Prepare, review and advise on all accounting entries related to projects (unrestricted and restricted funds).
  • Prepare invoice/billings and collect funds for the support of restricted fund
  • expenditures.
  • Prepare all applicable fiscal reports for funded projects and ensure
  • the timely submission thereof.
  • Attend professional development training and stay abreast of the Office of
  • Management and Budget Circulars and their applicability to grants
  • management related to A-133 audit.
  • Assist in the closing of OASIS’ fiscal year end books as needed.
  • Assist with pre-award grant budget preparation as needed.
  • Directly consult with all stakeholders (program managers, accounting staff, funder contacts, etc.) concerning the grant funded programs and other restricted accounts as they relate to financial administration of grants. This includes interpreting federal requirements and granting agency guidelines of such grants.
  • Perform other duties as assigned.
  • Maintain regular attendance.

Knowledge and Abilities:

  • Knowledge of federal regulations related to funded programs at local, state and federal levels.
  • Knowledge of personal computer based applications including Microsoft Office applications (Excel, Word, Outlook, PowerPoint) and accounting software packages (Financial Edge, Quickbooks, etc.).
  • Knowledge of general accounting and fiscal management principles.

Ability To:

  • Work with minimal supervision.
  • Work as an effective member of the OASIS Accounting Department team.
  • Communicate effectively orally and in writing.
  • Manage time well and follow through on commitments.
  • Willingly adapt to new work demands and new work roles.
  • Separate critical issues from inconsequential ones when problem-solving.
  • Seek and use feedback.
  • Organize and maintain key records/documents.

Reports To:
Accounting Manager

To Apply:

Please email your cover letter and resume to Dawn Anderson.


Job Title: Education Program Associate

Job Description:

The Education Program Associate will support the St. Louis Education Program Manager and the St. Louis Oasis education program using judgement, tact, creative problem solving, customer service skills, organizational skills and initiative.

This position is a part-time position and will average approximately 20 hours/week.
 

Primary Duties:

  • Acts as liaison between Education Program Manager and instructors, volunteers, participants, staff and community partners as needed.
  • Respond to and initiate calls and emails on behalf of the Education Program Manager using proper grammar, spelling and formatting, keeping the Education Program Manager informed.
  • Assist with scheduling and confirming details with paid and volunteer instructors, including collecting and tracking set-up requirements, W-9 forms, etc.
  • On-site program implementation as needed, including set-up, AV, customer service.
  • Process payments and invoices related to educational programs.
  • Manage entry and reporting of in-kind data related to educational programs.
  • Primary contact for the Connections Technology Program Manager regarding scheduling, curriculum questions, onboarding and volunteer management.
  • Perform other related education program duties as requested.
    Required Skills:
  • Strong written and oral communication skills
  • Ability to multitask
  • Event planning/management experience (1-3 years?)
  • Strong customer service skills
  • Attention to detail and follow-up
  • Technology skills – Office, PowerPoint, AV experience using LCD projectors
  • Excellent organizational skills

To Apply:
Please email your cover letter and resume to Dawn Anderson.


Job Title: Staff Accountant

Job Description

Perform and support functions necessary to complete accurate and timely presentation of financial data while protecting the assets of The OASIS Institute (Institute), a National Not-For-Profit organization, and all supporting and Network locations. This position reports to the Accounting Manager.

Responsibilities:

  • Prepare the month-end closings and the preparation of monthly financial statements for the national office as well as its affiliates, assuring quality, accuracy and efficiency.
  • Prepares monthly and other necessary reconciliation of various general ledger accounts such as cash, investments, receivables, equipment and payables;
  • Perform and support functions in the area of the accounts payable process for the national office as well as its affiliates, assuring quality, accuracy and efficiency.
  • Perform and support functions in the area of accounts receivable for the national office as well as its affiliates, assuring quality, accuracy and efficiency.
  • Assist in the monitoring and update of grant balances for grants awarded to The OASIS Institute and related entities;
  • Assist in the development and monitoring of operating and grant budgets for The OASIS Institute and its affiliates;
  • Reconcile and analyze general ledger accounts, prepare journal entries, related analysis and complete data entry;
  • Assist in cost analyses on various fundraising campaigns;
  • Assist in the preparation of numbers for annual report purposes;
  • Assist in preparation of 1099 tax forms and the annual 1096 filings;
  • Identify and correct errors and process errors as necessary based upon reconciliations and analysis;
  • Organize and maintain key records/documents.
  • Other accounting projects as directed.

Job Qualifications:

  • Four Year Accounting Degree
  • Five (5) Years work experience (bookkeeping/accounting) preferred; non-profit experience preferred.
  • 1-2 Years experience grant accounting preferred.
  • Must be an experienced Excel and Word user and be familiar with accounting software package(s) (FundWare or Financial Edge a plus).
  • Knowledge of general accounting and fiscal management principles.
  • Good analytical and communication skills.

Ability To:

  • Work with minimal supervision.
  • Work as an effective member of the OASIS Accounting Department team.
  • Communicate effectively orally and in writing.
  • Manage time well and follow through on commitments.
  • Willingly adapt to new work demands and new work roles.
  • Separate critical issues from inconsequential ones when problem-solving.
  • Seek and use feedback.
     

To Apply:
Please email your cover letter and resume to Dawn Anderson.


Job Title: Tutoring Program Administrative Assistant

Founded in 1982, Oasis is a non-profit educational organization that is active in 40 cities and reaches more than 50,000 individuals each year. Our mission is to promote healthy aging through lifelong learning, active lifestyles and volunteer engagement.

Position Purpose:
Oasis has an opening in its St. Louis headquarters (Maryland Heights) for a Tutoring Program Administrative Assistant. This position supports the Oasis Intergenerational Tutoring Program in the St. Louis region and the national tutoring network.

Reports to:
National Intergenerational Tutoring Director

Hours:
Part-Time (20 Hours), Flexible Schedule. This position is not eligible for benefits.

Salary:
$15 per hour, or commiserate with experience.

Responsibilities:
Manage administrative functions necessary to support the national tutoring network:

  • Facilitate ordering/shipping of supplies, materials, name badges, tutor awards, incentives and other items
  • Oversee preparation and assembly of session plan curriculum packets for dissemination to the tutoring network utilizing volunteer when possible
  • Keep up-to-date records in the Oasis database on the number of actively involved tutors, schools and other program participants
  • Monitor St. Louis tutor hotline and respond to inquiries
  • Coordinate mailings to interested tutors
  • Assist with tutor recognition by preparing Oasis Tutor awards for years of service
  • Assist in preparation for Oasis Tutoring professional development events in held in St. Louis
  • Manage tutoring website including Tutor Power online resource, updating as necessary
  • Schedule quarterly network Tutoring calls and bi-annual Oasis Tutoring center calls
  • Enter monthly volunteer hours for St. Louis tutors in the data base
  • Organize books and tutoring supplies kept in the Oasis Institute office and storage areas
  • Participate in weekly Tutor Team meetings
  • Other duties as needed for the success of the tutoring department

Minimum Requirements

  • 2-5 years related experience
  • Excellent communication, interpersonal, problem-solving and customer service skills
  • Experience with Microsoft Office applications, data entry, database software and managing website content
  • History of successfully working within a team environment to achieve goals

Preferred qualifications include experience in customer service, education, volunteer or staff supervision

To Apply:
Please email your cover letter and resume to Dawn Anderson.